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1 =====================================
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2 How to start LLVM Social in your town
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3 =====================================
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4
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5 Here are several ideas you can take into account when designing your specific
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6 LLVM Social.
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7
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8 Before you start, it is essential to make sure that the meetup is as welcoming
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9 as any other event related to LLVM. Therefore you shall follow LLVM's
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10 `Code of Conduct <https://llvm.org/docs/CodeOfConduct.html>`_.
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11
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12 Other than that - your mileage may vary. Please adapt your social to what works
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13 best for your specific situation.
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14
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15 General suggestions
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16 -------------------
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17
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18 * We highly recommend that you join the official LLVM meetup organization. In
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19 addition to covering the cost of the meetup, all LLVM meetups are advertised
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20 together and easily found by potential attendees. Please contact
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21 arnaud.degrandmaison@llvm.org for more details.
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22 * Beware of cultural differences: what works well in one region may not work in
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23 other part of the world.
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24 * Do not be alone to organize the meetup. Try to work with a couple other
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25 organizers. This is more motivating as an organizer, and this makes the
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26 meetup more resilient over time.
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27 * Each event can have a different form such as a social event, or
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28 a hackathon/workshop, or a 'mini-conference' with one or more talks. You do
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29 not have to stick to one format forever.
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30 * Whatever format you choose, `LLVM Weekly <http://llvmweekly.org/>`_ is an
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31 excellent topic starter: go through the 3-4 recent LLVM Weekly posts and
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32 prepare a list of the most interesting/notable news and discuss them with the
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33 group.
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34
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35 Advertisement
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36 -------------
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37
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38 * Try to advertise via similar meetups/user groups
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39 * Advertise your meetup on the mailing lists (llvm-dev, cfe-dev, lldb-dev,
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40 ...). Feel free to post to all of them, or at least to llvm-dev.
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41 But as these mailing lists have high traffic and some LLVM developers are not
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42 very active on them, you may reach more interested people using the mailing
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43 feature from meetup.com.
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44 * Advertise the meetup on Twitter and mention
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45 `@llvmweekly <http://twitter.com/llvmweekly>`_ and
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46 `@llvmorg <http://twitter.com/llvmorg>`_.
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47 * Announce the next meetup in advance, and remind in one week or so.
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48
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49 Tech talks
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50 ----------
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51
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52 * It’s a great idea to have several talks scheduled for several upcoming
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53 meetups to get the ball rolling.
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54 * Keep looking for speakers far in advance, ideally you should have 2-3
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55 speakers ready in the pipeline.
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56 * Try to record the talks if possible. It adds visibility to the meetup and
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57 just a good idea in general. Any modern smartphone or tablet should work, but
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58 you can also get a camera. Though, it is recommended to get an external
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59 microphone for better sound.
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60
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61 Where to host the meetup?
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62 -------------------------
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63
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64 * Look around for bars/café with projectors.
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65 * Talk to tech companies in the area.
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66 * Some co-working spaces provide their facilities for non-profit (i.e., you do
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67 not charge attendees any fees) meetups.
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68 * Ask nearby universities or university departments.
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69
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70 How to pick the date?
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71 ---------------------
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72
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73 * Make sure you do not clash with the similar meetups in the city (e.g.,
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74 C++ user groups).
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75 * Prefer not to have a meetup the same week when the other similar meetups
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76 happen (e.g., it’s not a good idea to have LLVM meetup on Thursday after
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77 C++ meetup on Wednesday).
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78 * Meetups on weekends may attract people who live far away from the city,
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79 but the people who live in the city may not attend.
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80 * Make a poll, but beware that not every responder will join (we had ~20 votes
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81 on the poll, while only ~8 people attended).
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82
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